Excellence in Academics
Excellence in Chapter Finances
Excellence in Recruitment
Excellence in Internal Operations

Excellence in Membership Education
Excellence in Community Engagement
Excellence in Risk Management
Miscellaneous

Item Levels and Scoring:

To be understanding of each chapter’s unique circumstances, the awards rubric recognizes areas of operations that preciously had never been awarded points. Instead of assuming a set of operating standards, the rubric will award points for essential operations. The standard for points in the 2020 awards is as follows: 

0 Points

The chapter does not respond to the prompt.

1 Point

The chapter provides answers to the questions but does not provide any examples to reinforce information. The chapter also does not provide details for the specific question being asked.

2 Points

The chapter provides information to directly address the question. Responses include examples and details but do not demonstrate critical thought or an understanding of the impact on members/the chapter.

3 Points

The chapter provides a thorough response, which includes examples, details, and critical analysis of present and future impact on chapter operations. The chapter also provides evidence of progress.

Academics

Level 1 Items (Worth 1 points each):

  • The chapter verifies it has a minimum GPA standard for joining the organization (recruitment)
  • The chapter verifies it has a minimum GPA standard for active members (continued membership)
  • The chapter verifies it has at least a 2.7 fall 2019 GPA (even if it is self-calculated)
  • The chapter verifies it has at least a 2.7 spring 2020 GPA (even if it is self-calculated)

Level 2 Items (Worth 2 points each):

  • The chapter provides its fall 2019 grade report or provides a reasonable explanation for lack of a grade report.
  • The chapter provides its spring 2020 grade report or provides a reasonable explanation for lack of a grade report.
  • The chapter demonstrates its process for holding members accountable for failing to meet minimum member academic standards

Level 3 Items (Worth 4 points each):

  • The chapter provides a roster of men who were named to the dean’s list or equivalent list.
  • The chapter demonstrates a support process for members who would like to improve academically.
  • The chapter hosts an academic workshop for members.

Narrative Prompts (Graded on a 0-3 scale):

  • In what ways has the chapter’s minimum expectations and academic support program left a positive impact on members who are struggling?
  • How are you positively recognizing members who are achieving academically? What impact does recognition have in cultivating a culture of academic success?
  • How has the chapter adjusted academic policies and/or expectations due to the challenges experienced during the 2020 year? What adjustments or new initiatives does the chapter intend to include beyond 2020?
  • How has the chapter emphasized the importance of academic success during new member education? What has chapter utilized to support new members academically as they transition into the chapter?
  • What are the chapter’s future goals for academic success and what plan has the chapter developed to achieve those goals?

Finance

Level 1 Items (Worth 1 points each):

  • The chapter has a process of collecting dues
  • The chapter utilizes a checkbook or debit card
  • Chapter produces an accounts receivable report
  • The chapter utilizes a budget for the fiscal year
  • The chapter has a process for tracking expenses

Level 2 Items (Worth 2 points each):

  • Have an operating finance committee
  • The chapter has a $0 balance with the Central Office on July 1
  • The chapter utilizes promissory notes
  • The chapter completes the IRS Form 990
  • The verifies it reviews financial obligations with prospective members during recruitment
  • The verifies it reviews financial obligations with new members during new member education
  • The chapter has a process for payment approval/reimbursement

Level 3 Items (Worth 4 points each):

  • Finance Committee meets monthly
  • The chapter utilizes a process to review member accounts if 30+ days past due
  • The chapter hosts a budget planning meeting

Narrative Prompts (Graded on a 0-3 scale):

  • How is the chapter adjusting the chapter budget and/or using funds differently to enhance the membership experience?
  • How has the chapter maintained financial transparency and solvency in response to the challenges in the 2020 year?
  • What was the greatest financial challenge the chapter faced during the 2020 year and how did the chapter overcome it?
  • How has the chapter supported a member through financial difficulties? How does the chapter plan to support future members with financial difficulties?
  • What are the future financial goals for the chapter and what plan has the chapter developed to achieve those goals?

Recruitment

Tier 1 Items (Worth 1 points each):

  • At least 1 member of the chapter has completed the Phired Up training
  • Chapter demonstrates recruitment activities/events
  • Chapter proves it has member eligibility standards
  • Chapter operates social media accounts
  • Chapter has a voting process for membership

Tier 2 Items (Worth 2 points each):

  • At least 10% of the chapter’s membership has completed the Phired Up training
  • Chapter hosts a recruitment education program for its members
  • Chapter utilizes a names list
  • Chapter utilizes a recruitment committee

Tier 3 Items (Worth 4 points each):

  • At least 25% of the chapter’s membership has completed the Phired Up training
  • The chapter recruited at least 1 new member

Narrative Prompts (Graded on a 0-3 scale):

  • How has the chapter marketed itself during the 2020 year? How has the chapter developed marketing materials to position itself as a value-add to individuals during fall 2020 term?
  • Please provide the chapter’s recruitment plan. In what ways was the chapter successful in executing this plan and in what ways could the chapter have improved?
  • What are your membership eligibility standards? How do those impact the culture of chapter?
  • How has the chapter adjusted tactics and/or events in response to the pandemic? How do you intend to utilize the best practices beyond the fall 2020 term?
  • What is the most creative endeavor the chapter undertook during the 2020 year to positively impact recruitment and retention?

Internal Operations 

Tier 1 Items (Worth 1 points each):

  • Chapter shows proof of hosting chapter meetings
  • Chapter shows proof of hosting executive board meetings
  • Chapter shows proof of hosting administrative board meetings
  • Chapter submits roster confirmation through MyDelt in Fall 2020
  • Chapter utilizes bylaws

Tier 2 Items (Worth 2 points each):

  • Chapter shows proof of hosting a brotherhood event
  • Chapter demonstrates process to onboard chapter officers
  • Chapter submits current chapter committees and includes a roster of the current committee members
  • Chapter has 30% participation in the Spring 2020 survey
  • Chapter has 30% participation in the Fall 2019 survey

Tier 3 Items (Worth 4 points each):

  • Chapter demonstrates a goal setting retreat
  • Chapters demonstrates ongoing training for chapter officers beyond the initial onboarding training

Narrative Prompts (Graded on a 0-3 scale):

  • What are the chapter’s goals and how has the chapter worked to achieve those goals during the 2020 year?
  • How did the chapter engage members beyond chapter officers during the pandemic? What lessons can the chapter take moving forward about member engagement from this experience?
  • What is one accomplishment that the chapter is most proud of during the 2020 year?
  • Understanding that all chapters were impacted in the spring 2020, what lessons did the chapter learn by the conclusion of the spring 2020 term about chapter operations and how did the chapter incorporate those lessons in to fall 2020 operations?
  • In what areas has the chapter underperformed in the 2020 year and how could the chapter take steps to improve in the next 12 months?

Member Education

Tier 1 Items (Worth 1 points each):

  • Chapter met minimum attendance requirement for the 2020 Division Conference
  • Chapter new members complete the Good Delt
  • Chapter make members aware of resources through TalkSpace or ULifeLine

Tier 2 Items (Worth 2 points each):

  • Chapter hosts weekly in-person and/or virtual new member experiences
  • Chapter hosts Ritual education for members
  • Chapter hosts in-person and/or a virtual member development experiences

Tier 3 Items (Worth 4 points each):

  • The chapter provides member development focused on professional development
  • The chapter provides member development focused on civic engagement
  • The chapter provides member development focused on health and safety
  • The chapter provides member development focused on personal leadership

Narrative Prompts (Graded on a 0-3 scale):

  • How has the chapter adjusted the member development experiences differently to enhance the membership experience?
  • How has the chapter adjusted the new member education differently to enhance the membership experience?
  • What impact has the chapter’s member development experiences had on the lives of members?
  • How has chapter supported the health and wellness of members through the challenges experienced during the 2020 year?
  • What are the chapter’s future goals for member development and what plan has the chapter developed to achieve those goals?

Community Engagement

Tier 1 Items (Worth 1 points each):

  • The chapter verifies it is in good standing with the IFC or local governing board
  • The chapter provides its community service expectations for members
  • The chapter provides its expectations for campus leadership and involvement for members

Tier 2 Items (Worth 2 points each):

  • The chapter verifies it engages with JDRF
  • The chapter shows proof of publishing an alumni newsletter
  • The chapter provides a roster of the active chapter and the campus involvement
  • Tier 3 Items (Worth 4 points each):
  • The chapter provides Type I Diabetes/JDRF education to its membership
  • The chapter engages with alumni beyond the sending of a newsletter

Narrative Prompts (Graded on a 0-3 scale):

  • Provide one example of how the chapter has actively served the community during the 2020 year. How has this service to the community impacted the culture of the chapter? 
  • What challenges has the chapter experienced in engaging the community and how has the chapter overcome those challenges?
  • How has the chapter organized alumni to navigate the various challenges during the 2020 year? What has been the chapters greatest success? How could the chapter improve moving forward?
  • In what ways has the chapter embraced JDRF? What impact has this relationship had on the chapter? How has the chapter promoted this relationship on campus and educated the campus community about JDRF?
  • How has the chapter served as a positive reflection of the host institution’s mission and vision?

Risk Management

Tier 1 Items (Worth 1 points each):

  • The chapter verifies it is in good standing on campus
  • The chapter provides a roster of honor board members
  • The chapter verifies is has provided MRG education to its membership by October 25 of the fall 2020 term (in-person or virtual)
  • The chapter verifies it has provided sexual assault prevention education to its membership by October 25 of the fall 2020 term (in-person or virtual)

Tier 2 Items (Worth 2 points each):

  • The chapter verifies it has provided hazing prevention education to its membership
  • The chapter verifies it reviews the Code of Conduct with its membership and keeps a signed copy from each member
  • The chapter provides its honor board due process
  • The chapter provides a comprehensive plan for managing social events

Tier 3 Items (Worth 4 points each):

  • The chapter has no MRG violations or host institution policy violations

Narrative Prompts (Graded on a 0-3 scale):

  • What has been the greatest challenge the chapter has faced in terms of member behavior and how did the chapter work to address the challenge? What has the chapter carried forward from this experience to provide a better experience to its members?
  • How does the honor board engage the chapter beyond sanctioning and punitive measures? What impact does such engagement have on the overall culture of the chapter?
  • How does the chapter promote health and safety within the campus culture? How could the chapter either continue to be a positive contributor to health and safety on campus or improve to be leader in this area?
  • How does the chapter monitor members’ social media activity to ensure members are behaving in accordance with the expectations of the Fraternity?
  • Prior to events, how does the chapter communicate safety and behavioral expectations to members and guests? 

Miscellaneous

Narrative Prompts (Graded on a 0-3 scale):

  • Provide 3 examples of how the chapter operations were challenged or drastically altered due to the pandemic. How the chapter overcame those challenges?
  • What safety precautions did the chapter develop and how has the chapter incorporated/enforced those throughout the membership?
  • How has the chapter engaged members and promoted brotherhood during the pandemic?
  • How has chapter culture changed because of the pandemic and how does the chapter intend to address negative changes and/or reinforce positive changes?
  • In what ways has the pandemic pushed the chapter to be more creative?
  • What has been the chapter’s plan to retain members during throughout the pandemic? What initiatives did the chapter use to retain members?
  • How has the chapter utilized technology throughout its operations to foster a productive and impactful membership experience?