Q: What are the expectations for a chapter or colony operating on a campus that has resumed in-person classes, but has restrictions in place from local/state governments or its institution?

A: First chapters and colonies should always follow CDC, local, state and institutional guidance. When restrictions on gathering size are in place operations should be adapted to reflect this temporary reality. Chapters and colonies operating completely virtually are encouraged to communicate with their staff contact to brainstorm ways to maintain engagement. Chapters can utilize a few of the strategies below to continue its operations:

• Reserve multiple rooms/spaces or meet at multiple members’ residences for a chapter/colony meeting. Assign members a meeting room and utilize a virtual platform. Have one representative from the honor board at each location to count/ collect notes if necessary.
• Hold meetings through a virtual platform
• Occasionally consider holding a paper meeting and conduct any necessary business through a virtual voting method.

Q: What else should chapter leaders consider?

A: Chapter leaders should be even more cognizant about the length of chapter meetings held virtually.

• Attention spans are shorter in a virtual environment. Presidents and directors of standards are encouraged to refresh knowledge of Roberts Rules of Order
• Having a functioning board and committees may be even more critical at this time to ensure the business of the Fraternity is continuing. These also provide additional opportunities to engage members.
• Consistent communication with your advisor is even more important.
• Identify a central app or website for communication and updates to members.

Operations Resources:

Fraternity Think Tank - Operations and Recruitment during COVID-19
How to Run a Meeting with Roberts Rules of Order