The questions and answers below, along with several additional resources will help guide your chapter in how to address changes to chapter operations this academic year and reinforce the importance of personal relationships.
Frequently Asked Questions
Q: What are the expectations if our campus is operating completely virtual or my campus has suspended fraternity and sorority life?
A: Chapters or colonies can apply for a hardship waiver if all classes are virtual, members are not living in the local community of the host institution and the chapter or colony is not operating in any capacity. Please see the hardship waiver application to learn more about the qualifying conditions and operational implications.
When a hardship waiver is granted, the membership status for all members would be changed to suspended. All chapter operations should be paused because the Fraternity’s liability insurance does not provide coverage for suspended members. Chapter leaders with further questions should contact their chapter support coordinator. Colony leaders should contact their leadership consultant.
Q: What are the expectations for a chapter or colony operating on a campus that has resumed in-person classes, but has restrictions in place from local/state governments or its institution?
A: First chapters and colonies should always follow CDC, local, state and institutional guidance. When restrictions on gathering size are in place operations should be adapted to reflect this temporary reality. Chapters and colonies operating completely virtually are encouraged to communicate with their staff contact to brainstorm ways to maintain engagement. Chapters can utilize a few of the strategies below to continue its operations:
- Reserve multiple rooms/spaces or meet at multiple members’ residences for a chapter/colony meeting. Assign members a meeting room and utilize a virtual platform. Have one representative from the honor board at each location to count/ collect notes if necessary.
- Hold meetings through a virtual platform
- Occasionally consider holding a paper meeting and conduct any necessary business through a virtual voting method.
Q: What will the 2021 FAAR look like?
A: The 2021 FAAR will be released in April 2021. For any questions regarding the FAAR, please contact your chapter support coordinator
Q: What else should chapter leaders consider?
A: Chapter leaders should be even more cognizant about the length of chapter meetings held virtually.
- Attention spans are shorter in a virtual environment. Presidents and directors of standards are encouraged to refresh knowledge of Roberts Rules of Order
- Having a functioning board and committees maybe even more critical at this time to ensure the business of the Fraternity is continuing. These also provide additional opportunities to engage members.
- Consistent communication with your advisor is even more important.
- Identify a central app or website for communication and updates to members.