Below you will find answers to many questions about risk management and related resources to help you stay safe.
Recruitment Video Guidelines
Here are a few Dos and Don’ts your chapter’s director of recruitment, marketing coordinator and social media coordinator can review to ensure the content you create bolsters your chapter experience.
Frequently Asked Questions
Q: What happens if there is an outbreak of COVID-19 in my chapter?
A: In short, always follow CDC, state, local and institutional protocols. Housed chapters should have local leadership and the house corporation work together to create a plan to handle such an outbreak. For unhoused chapters or chapters with University-owned housing, refer to the University’s protocols on handling outbreaks. Please also contact the Central Office’s vice president of membership, Doug Russell, and he will connect you with the appropriate staff members who will reach out to local leadership to answer any questions they may have. Members can view a communication guide in the risk management resource section on this page.
Q: What should we do if someone who was at one of our events tests positive for COVID-19?
A: Local leadership is asked to follow local and institutional expectations and encouraged to clarify this prior to the start of the semester. Local health departments are best positioned to provide guidance to chapters if this becomes an issue. Chapters should continue to utilize a guest list for all events, should it need to assist with contract tracing. Officers are also recommended to track members in attendance at any fraternity meetings as well.
Q: What will the national organization’s procedures be if there is a second wave nationally or a spike in a local region?
A: Members should first follow all guidance provided by CDC, state, local and institutional authorities.
If a campus changes its operating model from an on-campus experience to virtual learning, the local leadership should contact the Central Office. Staff will contact the president, advisor and house corporation president to outline steps they should take and the information they should provide to members, volunteers, house corporation officers, parents and other stakeholders.
Q: What is the Fraternity’s guidance or policies regarding programming and social events?
A: Once again, the Fraternity will expect our chapters to follow CDC, state, local and institutional expectations when it comes to programming and social events. Chapter leadership will need to stay informed on the status of levels of transmission in their state, city, and institution.
In a situation where there is no community transmission:
- Programming may continue in accordance with local, state and institution guidance.
- Leadership should reinforce healthy hygiene practices
- Create plans to communicate accurate and timely information to members, parents and partners.
- Housed chapters should develop plans for maintaining the shelter. Regular cleaning of the shelter should never solely be the responsibility of the new members.
In a situation where there is moderate community transmission:
- Cancel large programming events.
- Cancel or modify meetings where members are likely to be in very close contact.
In a situation where there is substantial community transmission:
- Cancel all in-person events
Q: What will the Fraternity’s response be if members are not following local ordinances?
A: While the Fraternity believes its members are prepared to meet all expectations it is important for everyone to be aware of what those expectations are. Each instance a chapter has violated local ordinances will be addressed individually. However, the following framework will be used as a starting point
- When a chapter violates local ordinances, and there were no other MRG violations involved, the chapter will receive a warning from the Committee on Chapters.
- The Chapter will be placed on social probation until it meets objectives outlined by the committee on chapters in the following instance. The chapter has violated local ordinances for a second time, and there were no other MRG violations involved in either instance. The chapter violated a local ordinance for the first time, but an MRG violation occurred.
- Chapters will be asked to cease and desist all operations until it meets objectives outlined by the committee on chapters in the following instances. It violates local ordinances on more than two occasions. The chapter violated local ordinances for a second time and an MRG violation occurred during either occasion.