Volunteer Monthly
Responsibilities for alumni advisory team members

Delta Tau Delta International Fraternity | September 2010 | Volume 3, Issue 1

Welcome back and thank you for helping Delta Tau Delta Fraternity for the education of youth.

Many of you have already begun and others will soon begin to set the dates of your chapter/colony goal-setting retreat. Set a date the majority of Alumni Advisory Team can attend so they can bond with the students.

The following is a list of recommended items that should be checked and/or accomplished. This list is not all-inclusive, but planning helps you and your team set expectations for your key volunteers and know the times they will need to commit to attend. With recruitment upon us, let's plan our work and work our plan. Please contact Brett Benson if you have any questions.

Several KEY items to highlight:

Retreat Planning

Make calls to confirm the date of attendance.
Select a location and make a plan that will make the meeting fun.
Build a calendar so everyone knows when they will need to visit and work with the chapter.
Talk to your advisors about setting time aside to insure each advisor builds a bond with his assigned chapter officer.
Avoid "back in my day" stories and focus on what the chapter or colony is wanting to accomplish.
Be patient!
Make sure you discuss these three questions: 1. How do I tell you you're doing great? 2. How do I tell you need to do better? 3. How do we best communicate on a regular basis to we can get back to one another in a 24 hour period?
Make sure the goals are on paper and have dates on when they need to be completed.
Review the Management Responsibility Guidelines

Volunteer Spotlight: Larry Swanson

VM: What chapter(s) do you work with?

LS: There are currently two chapters in the Rocky Mountain West, Theta Omicron at the University of Northern Colorado in Greeley, and Epsilon Omicron at Colorado State University in Ft. Collins. I am privileged to be the chapter advisor for each chapter. My home is in Cheyenne, Wyoming, approximately 55 miles north of each chapter.

VM: How long have you been volunteering with DTD?

LS: The short answer is 18 1/2 years.

I first volunteered with the Fraternity in April 1992 after responding to an advertisement in the RAINBOW and became the chapter advisor for the Zeta Upsilon chapter at the University of Wyoming. It happened that then International President David Nagel was in Denver, Colorado, and we met at the shelter in Laramie, Wyoming. Dave really did quite the recruiting job on me. I've been involved ever since and often wondered why I waited so long!

To read the rest of the article, click here.

August/September Vital Tasks for Advisors

School is Open!

Chapter Planning Retreat
Our Chapters' Operations and Programs Reflect Our Commitment to Excellence

Ensure a chapter planning retreat has been scheduled at the beginning of the school year and led by a qualified facilitator. This could be the division vice president, division president or a chapter advisor from another chapter. It is recommended the chapter advisor take a complementary role rather than a primary role.
CHAPTER RETREAT GUIDE

Attend a Recruitment Event

We Are a Growing Organization

Attend a recruitment event and share with prospective members the life-long benefits of Greek membership in general and Delta Tau Delta in particular.

Encourage the recruitment chairman or prospective members to use you as a resource if their parents have questions about membership.

Model appropriate behavior to chapter members and help them their responsibility to recruit qualified men who reflect the values of Delta Tau Delta.

RECRUITMENT PROGRAM INFORMATION

To read all the vital tasks for September and October, click here.

Don't Forget!

National Hazing Prevention Week is Sept. 20 -24, 2010. Delta Tau Delta reminds chapter advisors and volunteers of the pivotal role they play in the elimination of hazing from our Fraternity. Without you being the constant voice in the chapter's conversation against hazing, our members will certainly find it more difficult to keep hazing out. Please visit www.hazingprevention.org for information, statistics and resources to help stop hazing in your chapter!

Upcoming Events

SEPTEMBER 2010

SEPT 1: Report Spring 2010 grades to Veronica McSorely at the Central Office.

SEPT 15: August's Monthly Financial Report (MFR) due

SEPT 15: Fall Enrollment Report due from schools beginning prior to September 1

SEPT 20 - 24: National Hazing Prevention week

SEPT 30: Property Insurance due (remaining balance, including finance charges and late fines)

SEPT 30: Annual Dues payment deadline from schools beginning prior to September 1

OCTOBER 2010

OCT 15: September's Monthly Financial Report (MFR) due (fine incurred after 25th)

OCT 15: Fall Enrollment Report due from schools beginning September 1 or later

OCT 15: Kershner Scholar report due for Spring 2010 grading period

OCT 25: Deadline for presenting Membership Responsibility Guidelines (MRG)

OCT 25: Deadline for submitting Pledge Program Extension Petition for Spring 2011

OCT 31: Liability Insurance due (full balance or first installment of a minimum of 25 percent of total billing)

OCT 31: Annual Dues payment deadline from schools beginning September 1 or later

Reminder: All pledge and initiation reports and dues are to be sent to the Central Office within 48 hours of formal pledging or initiation.

ABOUT VOLUNTEER MONTHLY: This publication is intended for current chapter advisors and house corporation volunteers who have served and continue to honor Delta Tau Delta with their efforts. Volunteer Monthly will keep this exclusive group of men informed while serving to outline their responsibilities.

VISIT US ONLINE AT WWW.DELTS.ORG