Volunteer Monthly
Responsibilities for alumni advisory team members

Delta Tau Delta International Fraternity | December 2010 | Volume 3, Issue 4

Transitioning Officers - Seth Revoal, Gamma Rho Chapter Advisor

Officer transitioning is often a passive activity that begins after elections and makes the best of a less than desirable situation. Chapters who approach it this way are behind the 8-ball from day one. There are steps a leadership team can take months in advance to insure a smooth and successful transition

Phase 1 - 10 weeks prior to elections.

Identify candidates-Advisors and executive members should identify future chapter leaders early in their academic careers and begin grooming them for leadership through minor and assistant positions. These people often find their way on their own. Conduct a SWOT analysis (strengths, weaknesses, opportunities and threats). Using your pool of potential candidates, the outgoing executive should generate a list of several good candidates for each position that addresses the SWOT analysis conclusions. Members of the executive team then discreetly build relationships with their potential successors and get them to begin considering chapter leadership.

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Where is your Road taking you?

Chapters that are utilizing and seeing progress with The Road have all made a decision to select a Road chairman or designate an officer responsible. Does your chapter have a member who is responsible for initiating brother education? If not, that is the first step to implementing The Road. This is the best time of year to discuss this need with your officers. They can utilize the member education chair or create a new Road chairman. There are resources on the Delta Tau Delta website that will train the student. We even have a sample job description for the Road chairman in the Implementation Manual.

2011 Division Conferences - Accountability is Fundamental

Encourage brothers to attend the 2011 Division Conference!

The mission of Delta Tau Delta is Committed to Lives of Excellence. Our core values include the statement, "Accountability is Fundamental to All Commitments." This also serves as the theme for the 2011 Division Conferences. What does "Accountability is Fundamental to All Commitments" mean? Accountability means holding yourself responsible for your words and actions, and also holding others responsible for theirs. Accountability binds us together as a group; it helps us be able to depend on one another.

What can you, as an alumni volunteer do to help encourage undergraduates, local alumni and volunteers to attend the 2011 Division Conference?

Highlight the exceptional Leadership Speakers that each conference will feature.
Encourage participation in educational sessions for undergraduate leaders and up-and-coming undergraduates
Emphasize the impact The Road curriculum will provide to undergraduates in helping to build life skills
Stress the networking opportunities presented to alumni in the area
Promote the opportunity to experience a truly unique brotherhood event to undergraduates and alumni alike

The 2011 Division Conferences guarantee to provide educational and inspirational opportunities across the board, so please sign up today!

Volunteer Spotlight

Cal Eden

VM: What chapter do you advise?

CE: I advise Zeta Tau at University of North Carolina-Wilmington.

VM: How long have you been advising?

CE: This is my second year working with the men of Zeta Tau.

VM: What is the most rewarding part?

CE: I do not know about "the most rewarding part." Maybe the rewards come later. I can say, however, that I am gratified from weekly chapter meeting to meeting witnessing (from the trenches) OUR values come to life. All of our men nationwide have so much on their plates. Yet, they devote much of their time and talent to maintaining their fraternal obligation as a top priority.

To read the rest of the article, click here.

Fall 2010 chapter reports now online!

Each semester chapters submit a report describing the chapter's activities and accomplishments over the past semester. To read about what other chapters did this fall, click here.

December Vital Tasks for Advisors

Meet With the Ritual Team

Truth, Courage, Faith, and Power Are Our Foundation

Who is in charge of planning for the conclusion of the pledgeship period? Review those plans to ensure they are within the integrity of the Member Responsibilities Guidelines and the Ritual.
What is the condition of our Ritual equipment? Are improvements necessary prior to the ceremony?
Where is the initiation for the fall pledge class going to be, at what time, and on what date?
Will the Ritual be practiced to ensure performance quality?
Will we invite any alumni? Are any members of the pledge class Delt legacies? Those alumni should be contacted and invited to attend well in advance.
How will we ensure all dues and paper work is sent to the Central Office within 48 hours? The chapter advisor must review each prospective initiate's academic eligibility and sign the initiation card.

END OF THE SEMESTER/WINTER BREAK: Make sure the Shelter is secured for the school break and all house management issues are addressed.

Click here for the Vital Tasks for Advisors.

Fraternity Calendar

DECEMBER 2010

DEC 1: Fall term chapter and sports reports due
DEC 6: Shelter Gatekeeper form due to Director of Residential Life
DEC 6: Colonies: Applications for fellowships for division conferences due
DEC 15: November's Monthly Financial Report (MFR) due (fine incurred after 25th)
DEC 15: DTAA: Powered by GreekLifeEdu, part 1 deadline for all members initiated between April 15 and December 15, 2010
DEC 24- 31: Central Office closed for Holiday Break

JANUARY 2011

JAN 3: Central Office reopens
JAN 15: December's Monthly Financial Report (MFR) due (fine incurred after 25th)
JAN 15: Officer Election Report due
JAN 15: Deadline for missing Accreditation Report items (Central Office will contact chapters missing elements after the November 1 reporting deadline. Items not submitted by January 15 result in chapter suspension of social activities and ineligibility for Court of Honor and/or Hugh Shields honors).
JAN 31: Liability Insurance due (third 25 percent of total billing)

2010-2011 Fraternity Calendar

Reminder: All pledge and initiation reports and dues are to be sent to the Central Office within 48 hours of formal pledging or initiation.

ABOUT VOLUNTEER MONTHLY: This publication is intended for current chapter advisors and house corporation volunteers who have served and continue to honor Delta Tau Delta with their efforts. Volunteer Monthly will keep this exclusive group of men informed while serving to outline their responsibilities.

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