Many of you have already begun and
others will soon begin to prepare your shelters for the
upcoming school year. The following list shows
recommended items that should be checked and/or accomplished.
This list is not all-inclusive but represents key areas to
review prior to residents moving back into the shelter this
fall. Please contact me if you have any questions.
Several
KEY items to highlight:
INSPECTIONS-
Your property should be thoroughly inspected by the house
corporation prior to occupancy. Inspecting now will solve
problems down the road. If you need sample "what and when to
inspect" sheets, let me know. Please keep in mind this task
should not be left to undergraduates, but should be managed by
the house corporation as owners of the property.
ROOM
CHECK-IN- This should be done by a member of the
house corporation using a standardized check-in
form. Residents need to know they will be held accountable
for damage and the move-out condition of the room
TENANT
MEETING- The house corporation should meet with
all tenants to explain shelter rules, rent due dates, lease
expectations, etc. This is an ideal time for house corporation
members to introduce themselves and explain their
roles.
LEASE-
Prior to the beginning of the fall term, a lease was signed
between the house corporation and the chapter. The chapter
then required members to sign a sub-lease for their
room. This
should have been completed by the time you receive this
correspondence. Leases protect the chapter and the tenants as
well as the house corporation.
Remember
to check Housing
Resources for additional housing information and contact
Andy Longo at 800-335-8795 or andy.longo@delts.net if you have any
questions or need assistance.
Please
review the attached document, Opening
the House in the Fall, for important tips on preparing the
chapter and shelter for the upcoming year.
Zeta Delta Chapter at Texas State
University recently completed a 6,000 square foot ranch-style
home on its three acre property. The house has 13 bedrooms and
currently houses 14 active brothers. Rooms feature a personal
built-in study, walk-in closets and spacious layouts.
Downstairs bedrooms have private baths. Upstairs bedrooms
share a bathroom per two bedrooms. 
Are you running your housing operation in
accordance with the standards and best practices adopted by
the Arch Chapter? 
Have you ever asked yourself the
question, "There must be a better way to run this chapter
house?" Hiring a property manager to assist with the day to
day operation of the shelter can help increase the appearance
of the facility, control the amount of deferred maintenance
and give the house corporation the opportunity to focus
on managing the shelter rather than fixing toilets.
