2012 NORTHERN Division Conference
JW Marriott Indianapolis
Indianapolis, Indiana
January 27 – 29, 2012
Registration is closed!
HOTEL INFORMATION
JW Marriott Indianapolis
10 South West Street
Indianapolis, IN 46204
1- 800-266-9432
Website
Reservations must be made online through the website link by the January 12, 2012 deadline. After the date, the group rate may not be available. Check in is at 3:00 p.m.
- Room Rate: $109. Room rates do not include applicable taxes.
- Half of the cost of the hotel room will be covered for the lead advisor and DVPs. If the lead advisor does not attend, another alumnus may be submitted to Tom Calhoon for consideration. Alumni are strongly encouraged to save half the hotel costs by sharing a room.
- Parking is included in the room rate.
- Alumni and undergraduates are responsible for reserving their own rooms.
CONFERENCE REGISTRATION INFORMATION
Who Should Attend: The 2012 Conference is a leadership and educational training session for the division. Chapter presidents, treasurers, recruitment chairs, guides, new member educators and Road chairmen are expected to attend. All brothers are encouraged to attend. Chapter advisors and division vice presidents are expected to attend for the alumni training curriculum. Reminder: Coat and tie is required for the Ritual and awards banquet and a shirt with collar is expected for all conference sessions.
Arrive in time to register by 4:00 p.m. Friday, January 27. The conference will officially kick-off with a buffet dinner beginning at 6:30 p.m. The conference concludes January 29 after the awards program during the Sunday Brunch (approximately noon).
- Registration is $115 per person. Fees include conference T-shirt, Friday buffet dinner, Saturday dinner, buffet breakfast, one sit-down luncheon, a fabulous Sunday brunch, division awards, conference facility rental, take-away materials, and fees for conference keynote speaker. Brothers should be prepared to eat well in the North!
- Regsiter online by January 20, 2012.
- For alumni attending the Sunday brunch for the Fraternity awards only, the cost is $25. Please register as “Alumni, Banquet Only” on the online registration system.
- The chapter president or his designee should register the entire chapter delegation.
- Undergraduates and alumni participants must register for the conference by clicking on the link at the top of this page.
- All alumni advisory team members and division vice presidents are encouraged to attend.
- The Northern Division will cover the registration cost for one Arch Chapter appointed representative (alumnus advisor) per chapter.
- Reimbursement requests go to Division Treasuer Dave Julien after the conference.
PROGRAMMING TRACKS - New for 2012 Conferences
The 2012 division conference programming has changed to fit the needs of our undergraduate members. Programming tracks will allow specific positions more time together to learn essential skills and share best practices. Chapter presidents, recruitment chairmen, treasurers, guides and new member/member educators will each have their own personal track and spend conference time in those sessions. Participants who don’t currently hold one of those positions will participate in the leadership track. This track will include advanced curriculum taught by Phired Up on The Social Excellence Model. Chapters are encouraged to send the five officers that tracks are being offered for and other members that they feel will benefit from the experience. Click here for more information on the programming tracks.
Breakout sessions will be offered in addition to the programming tracks. The breakout sessions will focus on specific topics likes the FAAR, honor board or academic affairs. These sessions have been rewritten and will provide relevant and important information for chapters.
PAYMENT PROCEDURE
Chapter treasurers should bring three (3) checks for the division treasurer to pay for conference registration, division dues and any obligations to the General Fund (new member fee, initiation fee, insurance). Do not bring a prepared check already written out as amounts might be different than expected
- All conference fees are to be paid at the conference.
- Dues are $22.00 per undergraduate active, pledge and affiliate member on the rolls as of November 15. Dues are payable to the division treasurer.
CANCELLATION POLICY
The division incurs expense in planning and executing the conference. In particular, meals are ordered and material printed based on the number of undergraduate and
alumni registered for the conference.
In order to keep costs reasonable, chapters will be expected to pay for the number of men registered for the conference as of the registration cut-off date. Men may attend as substitutions for previously registered chapter members; however, the payment for the number of men registered will be expected.
Questions concerning this policy should be directed to the division president.
CONFERENCE CONTACTS
Northern Division President
Tom Calhoon
tomcalhoon@prucalhoon.com
Northern Division Treasurer
Dave Julien
dave.julien@comcast.net
Central Office Liaison
Jack Kreman
jack@delts.net
317-284-0203 (1221)
RESOURCES
Download Northern Division resources